A physical binder must be turned in to the Extension office. Electronic copies of book will NOT be accepted.

Secretary books are to start from the beginning of the current 4-H year until December 31.

Completed books are due to the Extension office before 4:00 p.m. January 16, 2026. Club name, Secretary's name and age need to be on the front cover. All books will be returned at the 2026 advisor trainings.

All clubs are required to use the Ohio 4-H Youth Development Club Constitution as their club's constitution. Advisors received this at the advisor trainings. Include a copy (complete with signatures) in the Secretary's Book. Club By-Laws are required; include a copy (complete with signatures) in the Secretary's Book. The originals of each of these forms, along with signatures, are due to the Extension Office by the April 1 enrollment deadline.

Click here for a fillable pdf of the Secretary Book (Reminder: a physical binder must be turned in to the Extension office. Electronic copies of book will NOT be accepted.) (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)

Non-completing Club Officers
While it is not common, occasionally clubs have officers fail to complete their year of service for a variety of reasons. This is particularly challenging if the secretary does not complete their year. Regardless, your club must submit a Secretary’s Book to demonstrate fulfillment of your club charter. Contact us if you have concerns.