Club Information Sheet
We regularly receive calls and emails from new families interested in joining our 4-H program. In an effort to assist these families in finding a good fit for them, we need some information from each club.
Before the start of each program year, we ask organizational advisors to complete a two-page Club Information Sheet. The information you provide assists us in finding clubs for new families. The sheet requests information such as meeting times and places, the types of projects your club focuses on, and if you have Cloverbuds. The more details provided, the better we can assist new families in finding a good 4-H club "home."
Even if you are not accepting new club members this year - and so your club isn't given out as an option - please complete this form.
The Club Information Sheet is due no later than February 28, 2023. The form can be completed and submitted online (preferred) at https://go.osu.edu/clubinfosheet. The link will be active beginning January 3, 2023, and will remain open through February 28, 2023. Thank you for your assistance as we help new families find their 4-H "home." (Organizational advisors will be sent an email January 3 [via 4-H Online] with this information.)
Want to Start a New Club?
Current volunteers interested in starting a new club must meet with Kiersten by Friday, January 27, 2023. Contact Kiersten to make an appointment.
2023 Advisor and OSU Policy 1.50 Trainings
OSU Policy 1.50 requires an annual training for all volunteers. This annual training will be covered at the Advisor Trainings; it is highly suggested that you stay for the entire training. Advisors not attending will be required to complete the online 1.50 Training and Quiz online. These are opportunities to share, learn, and ask questions. Think of Advisor Training as "Quality Assurance" for advisors.
You only need to attend ONE of these dates. It is required that at least one advisor per club attend a session but strongly recommended that everyone participate so you're all updated as much as possible and receive your annual 1.50 training for the year.
The following two sessions will be in-person at the First United Methodist Church, 201 West High Avenue, New Philadelphia.
- Thursday, February 2, 6:00 p.m.
- Saturday, February 4, 9:00 a.m.
The following session will be virtual only and will be recorded.
- Saturday, February 4, 1:00 p.m.
The recording will be shown again at the Extension Office, dates TBA. Please check back.
Click here to register for one of this year's advisor training dates.
State Advisor Training Requirement
Ohio State announced in 2022 that for volunteers to remain active and in good standing, they must participate in trainings covering two identified volunteer competencies annually. These trainings are in addition to the Recognizing & Reporting Child Abuse (Policy 1.50) training.
To assist you in meeting this requirement, we have incorporated everything you need into our 2023 Advisor Trainings, thus those attending one of the above trainings will have this requirement met for the year. ALL ADVISORS are highly encouraged to attend one of the county advisor training opportunities.
If you are not able to attend one of these options, it will be your responsibility to complete your 1.50 training virtually AND identify two additional trainings to fulfill this new requirement. One of the two trainings MUST be Extension provided (i.e., Ohio 4-H Conference, Jr. Swine Day, etc.). The second could be an outside source such as Mental Health First Aid, CPR, etc. Outside trainings must be pre-approved by Kiersten.
2023 4-H Calendar
Events are subject to change. Please check the specific areas of our web site for current information. "Like" and follow our Facebook page as program announcements/changes are promoted there first.
Click here for the complete 2023 4-H Calendar.
Click here for the updated JUNE 4-H Calendar with the updates listed below.
There are several changes to the June schedule:
- Camp Canopy will be the 11th-16th. Visit the website at https://campcanopy.com/ for more information.
- 4-H Day Camp will be held on the 12th. More information TBA.
- Livestock Project Registrations due on the 15th include the following projects:
- Beef - Feeder Calf, Beef Breeding
- Goats - Dairy, Market, Pack, Pygmy
- Poultry - Ducks, Fancy Poultry, Fancy Turkey, Geese, Pullets
- Swine - Market Hog
- Sheep - Breeding, Market Lamb
- Dog Workouts for June are the 5th, 12th, 19th, and 26th (NOT the 20th)
- 4-H Club By-Laws Template 2023 - due by 4:00 p.m. April 14, 2023. The form has been updated; discard any old forms you have and use this form. (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)
- 4-H Club Constitution 2023 - due by 4:00 p.m. April 14, 2023. The form has been updated; discard any old forms you have and use this form. (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)
- Ohio 4-H Charter Checklist 2023 - due by 4:00 p.m. April 14, 2023. The form has been updated; discard any old forms you have and use this form. (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)
- American Income Life Annual Accident Insurance for 4-H Club Members
- Community Service Activity Report - due by 4:00 p.m. January 12, 2024. (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)
- Honor Club Score Sheet - due by 4:00 p.m. January 12, 2024 only if club is eligible for award. (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)
- News Reporter Form
- Ohio 4-H Club Yearly Financial Summary - due by January 12, 2024. This was included with the Advisor Packet obtained at advisor trainings. This is a state required document and must be turned in before enrollments will be accepted.
- Publication Ordering - Form must be received by NOON on Thursdays. Orders will be placed using this form, and are completed on a first-come, first-served basis. We will contact the person listed as the contact on the form when the order is ready. Payment is due at time of pick-up. ONE CHECK made payable to OSU Extension or cash. No multiple checks. No credit extended; NO exceptions. Multiple club orders are accepted, but must use a form for submission. (Form is a fillable pdf. For Firefox users: You may be prompted by your browser to open with a different viewer. For Google users: Download document to complete.)
- Secretary Book - a physical book/binder must be turned in to the Extension office. Electronic copies of book will NOT be accepted. Books are returned to advisor at Advisor Training.
- Treasurer Book - a physical book/binder must be turned in to the Extension office. Electronic copies of book will NOT be accepted. Books are returned to advisor at Advisor Training.
The MINT Award was developed during the 2019 4-H program year and established in 2022 for those advisors who have gone above and beyond in their commit-MINT, encourage-MINT, invest-MINT, and involve-MINT in the county 4-H program.
This award is a point-based system for those "boring" all-important documents clubs need to turn in to help in county programming or that meet the State 4-H Office's active club requirements. Points were given in the following areas:
- Club Information Sheets (turned in by due date) - The information you provide on this form helps us find clubs for new members.
- Club Secretary and Treasurer Books, Financial Summary (all turned in on the same date, by due date) - We are required to keep on file a Financial Summary for each club. Secretary and Treasurer books are required to be audited.
Book Orders - These points are awarded for "official" orders, those orders received after the start of advisor trainings. Dates for 2022 were narrowed down to early in the year, February 3 through March 31. (It doesn't matter how many orders are turned in for your club; the first "official" order received will be used.)We have taken into consideration your concerns regarding this item for 2023. Due to the many clubs utiliting online ordering directly through OSU, this item will no longer be used in consideration of the MINT Award.
- NEW for 2023: All Advisors Attended an Advisor Training (not a make-up date) - All advisors are required to attend an advisor training, either in person or online (as long as this option remains available). All advisors in your club must attend an advisor training for your club to receive points. Points will not be awarded to clubs whose advisors attended a make-up training session.
- Club Constitution, Ohio 4-H Charter Checklist, Club Calendar (all turned in on the same date, due by enrollment deadline) - These are state-required items we keep in the club's file.
- Club Completion Sheet (completed by due date) - This lists fair premiums for members' projects (based on Interview Juding rating) and are used for fair wristband distribution. Points are awarded to the first three clubs completing their club sheet after the notice of availability is sent (via 4-H Online, web site, Facebook pages, and Instagram).
- Fair Booth Form (received by the due date) - It's important to know how many clubs will be needing a booth. We need to know if you won't be needing a booth, too!
This was very fun to see which club would come out on top in 2022! With each set of points, top clubs kept changing. Tiebreakers had to be implemented, and for 2022 we only required one tiebreaker.
We're pleased to announce our first-ever MINT Award winners!
- 4-H Pioneers - Advisors: Tammy Stockert, Linda Conkle, Mark Conkle, and Lydia Saylor
- Rush Rascals - Advisors: Wendy Jones and Bethany Lewis
- T-County Critters - Advisors: Debbie Allen and Chase Allen
2022 MINT Award Winner - 4-H Pioneers - Advisors (left to right) Tammy Stockert, Lydia Saylor, Linda Conkle, and Mark Conkle.
Each advisor received a certificate and will be receiving a MINT Award Winner t-shirt. Congratulations 4-H Pioneer Advisors!
This is a fun award for advisors to compete for - or not. Don't ask where your club rating is in July - or August - or September. We won't tell! ;) Good luck to all the clubs in 2023!